31+ professional voicemail greeting examples

JeshJan 8, 2024

In today’s fast-paced business world, the importance of professional voicemail greetings cannot be overstated.

Your professional voicemail greeting script is often the first point of contact for potential clients and customers. It’s the voice of your business when you can’t be there to answer the phone personally.

Let’s explore 31+ professional voicemail greeting examples, including the best professional voicemail greeting scripts, that will not only keep callers hooked but also elevate your brand image.

What is a good voicemail?

A good voicemail is clear and concise. It should include your professional greeting, provide relevant information about your availability or when the caller can expect a callback, and invite them to leave a message.

What to include in a professional voicemail greeting

When recording your business voicemail greeting, consider including these essential elements:

Warm greeting: Start with a friendly hello to make your caller feel welcome.
Your name: Introduce yourself by name to establish a personal connection.
Company name: Mention your company’s name to reinforce your professional identity.
Explanation for the missed call: Set up your professional voicemail greeting for business after hours. Let them know why you couldn’t answer the call, such as it being outside of regular business hours.
Expected response time: Give your caller an idea of when they can expect to hear back from you.
Alternative contact: If you’re on vacation or unavailable, provide the name of a colleague or teammate they can reach for assistance.
Texting option: If you prefer to communicate via text, mention an alternative number for texting.
Clear call-to-action: Prompt the caller with a clear call to action, such as instructing them to leave a message or providing a specific number to text.

If you’re looking for inspiration to create your professional voicemail greetings, feel free to explore the sample voicemail greetings ideas below as a starting point.

Professional voicemail greeting examples

1. The standard greeting

“Hello, you’ve reached [Your Name] at [Your Company]. I’m sorry I can’t take your call right now, but your call is important to us. Just drop your name, number, and a detailed message, and we’ll get back to you as soon as possible. Thank you.”

2. After-hours greeting

“Thank you for calling [Your Company]. Our office is currently closed. Our regular business hours are [mention your business hours]. Please leave your name, number, and a brief message, and we’ll return your call during our next business day. Your call is important to us.”

3. Extended absence greeting

“Hey there, you’ve reached [Your Name] at [Company]. I’m currently out of the office and will not be available until [mention return date]. If your matter is urgent or requires immediate assistance, please press [mention a number for an alternative contact, if available], or leave a detailed message, and I’ll address it as soon as I return. Thank you for your understanding.”

4. Departmental greeting

“Welcome to the [Department Name] at [Company]. If you know your party’s extension, you may dial it at any time. For general inquiries or to speak with our team, please press [mention a number to be directed to the main line]. If you would like to leave a message, please do so after the tone, and we’ll get back to you promptly. Thank you for choosing [Your Company].”

5. Personalized greeting with name and title

“Hi, this is [Your Full Name], [Your Title] at [Company]. I appreciate your call. I’m currently unavailable, but your call is important to me. Please leave your name, number, and a detailed message, and I’ll make it a priority to return your call. Thank you.”

6. Holiday greeting (seasonal)

“Season’s greetings from all of us at [Your Company]. Our office is closed for the [mention holiday] holiday and will reopen on [mention the date]. If you require immediate assistance, please contact [provide an alternative contact number]. Otherwise, please leave your name, number, and message, and we’ll respond when we return. Happy holidays!”

7. The informative greeting

“Hello, you’ve reached [Your Name] at [Your Company]. Our office hours are [mention your business hours]. If you’re looking for [specific information], please visit our website at [your website URL]. Otherwise, leave your name and number, and we’ll get back to you shortly.”

8. Urgent callback greeting

“Thank you for contacting [Your Company]. If this is an urgent matter, please press [mention a number for immediate assistance]. For all other inquiries, please leave your name, number, and a detailed message. We’ll respond promptly.”

9. Appointment scheduling greeting

“You’ve reached the appointment line at [Your Clinic]. To schedule or modify an appointment, please press [mention a number]. For general inquiries or to leave a message, please stay on the line. We appreciate your trust in us.”

10. Personal vacation greeting

“Hello, this is [Your Name] at [Your Company]. I’m currently enjoying some well-deserved vacation time until [mention return date]. If you need assistance, please press [mention a number for an alternative contact]. Otherwise, leave your details, and I’ll connect with you soon.”

11. Call screening greeting

“Welcome to [Your Company]. To provide you with the best service, we are screening calls. Please state your name and the purpose of your call, and we will connect you to the appropriate department. Thank you.”

12. Product information greeting

“Thank you for considering [Your Company]. For information about our products and services, press [mention a number]. To leave a message or discuss your specific needs, please remain on the line.”

13. Customer support greeting

“For technical assistance or customer support, press [mention number]. Our team is here to help you right away. To leave a general message or inquire about our services, please leave your name and number.”

14. Sales inquiry greeting

“If you’re interested in our products or services, press [mention number] to speak with a member of our sales team. For all other inquiries or to leave a message, please leave your contact information.”

15. Special promotion greeting

“Welcome to [Your Company]. We have an exclusive promotion for you! Press [mention a number] to learn more and take advantage of this limited-time offer. For other inquiries, please leave your details.”

16. Technical support greeting

“For technical support, press [mention a number] to speak with our in-house experts. If you have a general inquiry or wish to leave a message, please provide your name and contact information.”

👉 Quick tip:

A good business voicemail greeting for business should be professional, concise, and personal. Let your callers know what they can expect from you or your company. Aim to keep your awesome voicemail greeting between 6 and 24 seconds so that callers stay engaged and don’t decide to hang up halfway through!

17. Emergency contact greeting

“In case of an emergency, please press [mention a number] to reach our emergency response team immediately. For all other matters or to leave a message, please stay on the line.”

18. Billing and payments greeting

“To discuss billing, payments, or account inquiries, press [mention a number] to connect with our finance department. For general inquiries or to leave a message, please leave your name and number.”

19. Survey and feedback greeting

“At [Your Company], we value your feedback. To participate in a brief survey, press [mention a number] after leaving your message. For other inquiries, please leave your contact details.”

20. Out-of-office team greeting

“Hi there, you’ve reached the [Your Team] at [Company]. We are currently out of the office attending a team event. If you need immediate assistance, please press [mention a number] for an alternative contact. Otherwise, please leave your message.”

21. Event information greeting

“Thank you for your interest in [Your Event]. To learn more about our upcoming event, including dates, speakers, and registration details, press [mention a number]. For other inquiries or to leave a message, please provide your contact information.”

22. Service status greeting

“For real-time service updates and status information, please visit our website at [your website URL]. If you have a specific inquiry or wish to leave a message, please provide your name and contact details.”

23. Remote work greeting

“Hello, you’ve reached [Your Name] at [Your Company]. As our team is currently working remotely, we appreciate your patience. For immediate assistance, please press [mention a number] for an alternative contact. Otherwise, leave your message, and we’ll get back to you.”

24. Product return greeting

“For product returns or warranty claims, press [mention a number] to reach our returns department. To discuss other matters or leave a message, please provide your name and contact information.”

“At [Your Company], we love connecting with our customers on social media. Follow us on [mention your social media platforms] to stay updated with our latest news and promotions. For inquiries or to leave a message, please provide your contact details.”

26. Career opportunities greeting

“Interested in a career at [Your Company]? Visit our careers page on our website at [your career page URL] to explore our current job openings. If you have other questions or wish to leave a message, please provide your name and contact information.”

27. Shipping and delivery greeting

“For shipping and delivery inquiries, press [mention a number] to connect with our logistics team. To discuss other matters or leave a message, please provide your contact details.”

28. Appointment confirmation greeting

“Hello, you’ve reached [Your Clinic]. Your appointment with us on [mention appointment date and time] is confirmed. If you need to reschedule or have questions, please press [mention a number]. For general inquiries or to leave a message, please stay on the line.”

29. Product support greeting

“For product support and troubleshooting, press [mention a number] to reach our product support team. If you have other questions or wish to leave a message, please provide your name and contact information.”

30. Event registration greeting

“Thank you for registering for [Your Event]. For event details and updates, visit our event webpage at [your event page URL]. If you have specific inquiries or wish to leave a message, please provide your contact details.”

31. Customer appreciation greeting

“At [Your Company], we value your business. We want to express our gratitude for choosing us as your [mention your industry] provider. For inquiries or to leave a message, please provide your contact information.”

32. Technical training greeting

“For technical training and workshops, press [mention a number] to learn more about our upcoming sessions. To discuss other matters or leave a message, please provide your name and contact information.”

33. VIP customer greeting

“Hello, valued customer! As a VIP customer of [Your Company], your satisfaction is our priority. For personalized service or to leave a message, please press [mention a number]. Thank you for your continued support.”

Why you should have awesome voicemail greetings

We totally get that missing calls isn’t anyone’s favorite thing, but don’t worry – there’s a silver lining. With the above business voicemail greeting ideas, you can make your callers feel appreciated and well-informed with an awesome voicemail greeting.

The best part? Your customers (and potential customers) will know why you’re not available right now and, more importantly, how to reach you effectively.

👉 Quick tip

Ditch the boring generic voicemail! Create a cool, custom greeting for your business phone greeting that stands out. Let your customers feel welcomed and let them know when they would hear back from you.

Let’s get personal with your greeting on the iTeleCenter App

Have you met iTeleCenter yet? It’s the ultimate business phone service app designed for startups, small-mid sized businesses, and even individuals like you!

What’s so cool about it? Well, iTeleCenter is like a pro at keeping your work and personal chats all neat and tidy. (Also, with iTeleCenter, you can get the best business voicemail greeting for your cellphone recorded for free)

Moreover, you can use your business number right from your existing smartphone. How awesome is that?

Hi, I’m Jesh

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Jesh is a product marketing specialist and B2B copywriter with a flair for detail and a hint of humor. Outside of the 9 to 5, he likes to attend wine-tasting events and act like a connoisseur.