No matter whether you are just starting out or expanding an already established
business, your business phone system needs to be upgraded to match the changed business
needs. An entrepreneur has two options – he can either continue working with his
current service or he can be a little adventurous and try a new service for his
business communication. If he chooses the latter, he has to be extremely aware so
that there’s no surprise when he moves over to the new service.
There is nothing worse than realizing at the last moment that the new solution is
not right for your business needs or that it requires expensive resources to update
or maintain. Thankfully, an entrepreneur has many options today and a virtual phone
system is just one of them. An entrepreneur can safely rely on a virtual phone.
It increases the effectiveness of business communications, makes the business sound
and appears more professional and is quite affordable even for a small company or
a new entrepreneur.
Even if an entrepreneur is leaning toward using a virtual phone service for his
business, there are certain things that he should consider before making the final
Evaluate Your Needs
Take a step back and evaluate your business needs. What are the key communication
needs of your business? Why are you looking for an alternative to your present phone
system? What are the things that you feel your present phone system lacks? Answering
these questions is important because that will help you to find the right phone
system for your business.
Identifying the Requirements of a Phone System
You can have demonstrations from service providers but the important thing is to
know what exactly you need to make your communication system effective. Make a list
of the features you are looking for in the new phone system – customizable greetings,
voicemail with a separate voicemail box for each extension, online fax, and scalability.
Or perhaps you simply feel that your present phone system is too expensive and its
plans are not flexible enough.
Know Your Options
There was a time when a PBX was the only available phone system for companies. But
in the contemporary business scenario, a business has two primary choices – an on-premise/traditional
phone system and a hosted/virtual phone system. Additionally there are other options
including Google voice. Being a business owner, you should understand how these
systems work and which one is the best solution for your business.
Evaluate the Plans and Providers
Once you have decided on the type of system, the next step is to evaluate service
providers and their plans. Usually virtual phone service providers do not require
customers to sign a contract for using their service. They also typically offer
a variety service plans and allow their customers to easily change from one plan
to another according to business demands.
Before making a final decision, check with the providers on the availability of
when you can start using the new service. It is best to inquire about resources
and cost before you go for the big switch-over.