With more workers going mobile, the “office” now goes virtually anywhere. Your employees need applications and connectivity that will enable them to work from anywhere and anytime – whenever they want, anytime they feel they are productive. It is also important for a business to provide a way that will allow easy communication and collaboration among its employees, customers and partners. For any business, this is one thing in common – the need to communicate and collaborate. But with the growing number in the mobile workforce, it is becoming more of a challenge. You need advanced features that will allow your mobile workers to work from anywhere. No matter how far you are from the office you can always stay connected with colleagues, customers and partners using a virtual phone.
Helps Create a Mobile Office
A virtual phone system allows mobile workers to communicate with co-workers and customers as efficiently as they could face-to-face. It is important to provide the workers with the right tools that will allow them all the in-office capabilities outside the office including answering calls, calling people, voicemail and faxing. A virtual telephone gives employees the flexibility to manage and maintain customer relationships and allows them to do their business anywhere.
Cost Effective and Easy to Use
A virtual phone is easy to set up and use. It does not need any hardware, software or installation. You can use it with any of your existing telephone connections. These phone systems are often referred to as cloud phone systems and are usually hosted by a service provider. Even though they are hosted, you can still manage the settings according to your business needs.
Voicemail and Voicemail Box
A virtual phone system allows you to use features including voicemail, voicemail transcription and online fax that allow you to continue your business communications outside office. If you are not able to answer a call, the call gets automatically forwarded to the voicemail box, where the caller can leave a message. You can be notified of every voice message through email or text message to your cell phone. A virtual telephone also allows you to screen a call before answering it. Answer a call if you want to or you also have the option of diverting it to the voicemail box.
Online fax allows you to send and receive fax even when you are outside the office. It does not need a fax machine, a dedicated telephone connection or a scanner for faxing. Faxes can be sent and received via an online interface. A virtual phone allows you to send and receive fax even when you are on the go. You can print, save and share a faxed document and it can also be sent through email. When you receive notification of a new fax, the email contains a link that will allow you to view your faxed document and also save it as PDF.